Job Experience

Job Location

Expiration Date

30 Apr 2017


Ref. 1705CAFGIII

The European Insurance and Occupational Pensions Authority (EIOPA) is an independent advisory body to the European Parliament, the Council of the European Union and the European Commission that was established on 1 January 2011.

EIOPA is at the heart of insurance and occupational pensions’ supervision in the European Union. It is part of the European System of Financial Supervision (ESFS) which includes also the European Banking Authority (EBA), the European Securities and Markets Authority (ESMA) and the European Systemic Risk Board (ESRB).

EIOPA’s core responsibilities are to support the stability of the financial system, transparency of markets and financial products as well as the protection of insurance policyholders, pension scheme members and their beneficiaries.

Further information on EIOPA is available on EIOPA’s website:

For its offices in Frankfurt am Main, Germany, EIOPA is currently inviting applications to draw up a reserve list of successful candidates for a position as


Management Assistant

Job description

Major purpose

The reserve list of successful candidates will be considered to recruit and assign a successful candidate(s) to one or several organizational department(s) to provide administrative and business-oriented support to the various units/teams of the department/s as well as to the Head of Department/s so that it/they can achieve its/their designated work plans for the Agency in the short, medium and long term.

Main responsibilities

  • Providing general administrative and business-oriented support to the Department’s management and staff inter alia including archiving, drafting and formatting of documents for one Department or several, depending on their size and/or on the complexity and nature of the tasks undertaken;
  • Coordinating and managing the organisation of meetings, telephone conferences, appointments, associated logistics and documentation;
  • Providing administrative support to team members on travel arrangements, reimbursements and other operational assignments as well as ad hoc support when requested;
  • Coordinating the timely production and approval of papers for Senior Management and Board meetings and for meetings with management participation;
  • Supporting the organisation, administration and smooth and efficient functioning of the Department’s operational processes and information flows, including planning and monitoring activities, projects, resources and budget lines;
  • Participating in specific projects at department or corporate level, as appropriate and if required;
  • Facilitating communication within the department/s as well as between the department and the rest of the organisation and with external stakeholders parties;
  • Providing support and back-up to colleagues and other Management Assistants as appropriate;
  • Any other task as required.


Eligibility Criteria

  • Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language of the Communities;
  • Be a national of a Member State of the European Union, Norway, Iceland or Liechtenstein;
  • Be entitled to his or her full rights as a citizen;[1]
  • Have fulfilled any obligations imposed by the applicable laws on military service;
  • Be physically fit to perform the duties linked to the post.[2]

Essential Skills

  • Qualification:

(a) A post-secondary education attested by a diploma, or

(b) A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years.

  • Have at least two years of proven full-time professional experience in a field relevant for this position acquired after the qualification required under a) or b) above;
  • Proven experience in providing administrative and business-related support to managers and business units;
  • Proven experience in supporting business processes and/or supporting management of projects;
  • Proven experience in drafting business related correspondence and supporting drafting and/or editing business documents (reports, presentations etc.) for a senior audience;
  • Proven experience of office management;
  • Very good command of oral and written English;
  • Very good knowledge of MS Office, in particular Word, Excel and PowerPoint.

Desirable Skills

  • Proven work experience in a multicultural environment;
  • Knowledge of the European Institutions environment;
  • proven experience in supporting budget monitoring;
  • Basic knowledge of the German language;
  • Knowledge of a third EU language.

For the above position, the following behavioural competencies have to be fulfilled:

  • Flexibility in terms of openness to taking over other tasks within EIOPA in view of the dynamic and evolving institutional environment;
  • Excellent team player sharing relevant information and supporting team members without taking over responsibility for their work, able to work in different teams with different levels of stakeholders in a multicultural environment;
  • Being able to have and express a critical view towards own performance and open to learn from experience;
  • Establishes and maintains cooperative relationships with staff and management at all levels, both inside and outside the organization, understands who his/her clients are and what their expectations are;
  • Being able to manage multiple assignments and track progress on numerous processes simultaneously and to deliver results within tight time frames;
  • Proactively anticipates what needs to be done within his/her area of responsibility, informing others and taking action as required;
  • Working without close supervision.

Place of employment

Frankfurt am Main, Germany

Function group and grade

CA Function Group III

Monthly basic salary

CA FG III Grade 8/Step 1: 2619,87 EUR

CA FG III Grade 9/Step 1: 2964,22 EUR

CA FG III Grade 10/Step 1: 3353,83 EUR

plus specific allowances where applicable*.

Start date

1 June 2017  

Contract type and duration

Successful candidates may be offered an employment contract for three years as a Contract Agent. The contract may be renewed for a second fixed-term period, and upon its second renewal converted into a contract of indefinite duration.

Reserve list

Possibility of reserve list with validity until up to 12 months, in case of more than one successful candidate.

* Summary of Conditions of Employment

1. Successful external candidates will be classified in Grade 8/Step 1, grade 9/Step 1 or Grade 10/Step1.

Function Group /Grade3 Monthly basic  salary4 Monthly net salary, including specific allowances 5
FG III/GRADE 8 /Step 1 2619,87 EUR 3250,75 EUR
FG III/GRADE 9/Step 1   2964,22 EUR 3562,79 EUR
FG III/GRADE 10 /Step 1 3353,83 EUR 3936,07 EUR


2. Salaries are subject to a Union tax deducted at source and are exempt from national taxation.


3. Depending on the individual family situation and the place of origin, the successful jobholder may be entitled to: expatriation allowance (16% of the basic salary), household allowance, dependent child allowance, education allowance, pre-school allowance, installation allowance, reimbursement of removal costs, initial temporary daily subsistence allowance, and other benefits.


4. Annual leave entitlement of two days per calendar month plus additional days for grade, distance from the place of origin and in addition on average 15 EIOPA holidays per year.


5. EU Pension Scheme (after 10 years of service).


6. EU Joint Sickness and Insurance Scheme (JSIS), accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance.


7. General and relevant technical training plus professional development opportunities.


Application process

The recruitment process will include a panel interview and a written test. In addition, there may be a pre-screening exercise, a presentation to be delivered by the candidate and a bilateral interview.



Applications should be submitted in English language including:

(1) Curriculum Vitae clearly indicating (among all):

-Qualifications (please list exact dates of your academic qualifications gained)

-Responsibilities, experience and skills gained in previous positions (please list exact dates of your work experience gained)


-Language skills


(2) Motivation Letter of no more than one page, explaining why you are interested in the post and what would be your added value you would bring to EIOPA if selected.

Applicants will be assessed on the basis of the eligibility and selection criteria specified in the vacancy notice and these must be met by the closing date of the vacancy notice.

Applications should be submitted to, specifying in the subject the reference number above. Deadline for application is 23:59 CET on 30 April 2017.


The successful candidate will be required to make an annual declaration in respect of any interests which might be considered prejudicial to his/her independence. Before recruiting a member of staff, EIOPA’s Executive Director will examine whether the successful candidate has any personal interest which may impair his/her independence or any other conflict of interest. To that end, the successful candidate, using a specific form, shall inform the Executive Director via the Ethics Officer of any actual or potential conflict of interest.

For more information on the selection process of temporary agents and on the contractual and working conditions, please, refer to:

[1] Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record.

[2] Before being engaged, a candidate shall be medically examined by one of the institution’s medical officers in order that the institution may be satisfied that he fulfils the requirements of Article 12 (2)(d) of the Conditions of Employment of Other Servants of the European Communities.

[4] The basic salary is to be weighted by the current correction coefficient for Germany. 


[5] An estimation of net salary, including the deduction for tax and social security and adding the allowances (this estimation has been calculated with expatriation allowance, household allowance and with one dependent child allowance). Allowances depend in any case on the personal situation of the candidate. 







Before you apply, read the latest news about EU policies on

Employers want to know how you found their job advert so please state that you found this position advertised on the EurActiv JobSite.

The JobSite can give you more...
Get a bi-weekly newsletter featuring the latest jobs published online here.
Become the JobSite's fan on Facebook.
Follow us on Twitter and receive the latest news and job of the day.


Disclaimer: EurActiv is not responsible for the content of the job vacancies published. Reproduction or redistribution of the above text, in whole, part or in any form, requires the prior consent of the original source. Terms and Conditions apply.


Related Jobs

Senior Administrative Assistant EIOPA - European Insurance & Occupational Pensions Authority Not mentioned 30 April

Job of the week